Report inactive users
Report inactive users
This script generates a CSV file with a list of users who have been inactive for a number of days. It performs the following steps:
-
Looks for the users who have the role
user
. -
Uses Box Events to check if the user performed any actions for a specified number of days. The default list of event types includes:
LOGIN
,UPLOAD
,COPY
,MOVE
,PREVIEW
,DOWNLOAD
,EDIT
,DELETE
,UNDELETE
,LOCK
,UNLOCK
,NEW_USER
. You can modify this list in the script settings. -
Adds users who didn't perform any actions to a
.csv
file with inactive users. You can use this file as input for other scripts, for example to deprovision users.
Prerequisites
Windows
Install the latest version of dotnet core.
MacOS & Linux
Install PowerShell. Run the pwsh
command to test the installation.
pwsh
Depending on the directory you are running the command in, the output may differ. For example:
PowerShell 7.2.5
Copyright (c) Microsoft Corporation.
https://aka.ms/powershell
Type 'help' to get help.
PS /Users/user/repos/boxcli/examples>
Box CLI
To use the script, you will need the Box CLI installed and configured. You can get this done by going through our quick start guide. The user you use to login with should be the main Box admin or co-admin.
Configure the script
-
Clone the
boxcli
GitHub repository and cd into this example's folder or download the files fromexamples
directory.git clone https://github.com/box/boxcli.git cd boxcli/examples/Inactive\ Users\ Report/
-
Set the number of days you want the script to scan for user events. If you don't specify this value or leave the default, the script will prompt you to enter it.
$daysInactive = "10"
-
(Optional) To change the report output file name, define the
ReportOutputFile
parameter.$ReportOutputFile = $ReportName + ".csv"
-
(Optional) To change event types, define the list for
eventType
parameter.$eventType = "LOGIN,UPLOAD,COPY,MOVE"
Run the script
Run the Powershell command.
pwsh
Run the script.
./Inactive_Users_Report.ps1
When the script run is completed, you will see the following output or a similar one.
Transfered employee content Managed User 1
with User ID: 19927131476 to Employee Archive Folder
Deleted user 19927131476
Deleted employee Managed User 1
Logging
Logs are stored in the logs
folder located in the main folder.
You have access to these log files:
Inactive_Users_Report_all.txt
that contains all log entriesInactive_Users_Report_errors.txt
that contains only errors.